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Tip - Keyboard Maestro and App Management

Date: 21st May 2024

Duration: 08:18

Show ref: SCOM1362


In episode 1361, Lee demonstrated some of his project management workflows, allowing you to peek behind the scenes and offer some inspiration for those who struggle to keep their notes organised.

In this short follow-up, you learn about an additional workflow that improves your efficiency when communicating with a colleague or member of your team. This Keyboard Maestro Macro allows you to open your note-taking application and task manager at the same time, with a list of tasks you've assigned to them. As an added bonus, Lee shows you how to assign this to a Stream Deck device.

How Lee Manages Projects

Date: 17th May 2024

Duration: 39:16

Show ref: SCOM1361


When Lee appeared as a special guest on the Mac Power Users podcast, he talked about his Project Management workflows and how he uses his Mac to keep all the plates spinning.  In this video, Lee builds on that to help visualise the process.  You see how he is able to set up processes and systems for management using tools like OmniFocus, Obisidian, DEVONthink and Anybox, along with a few other utilities.  You also get a high-level overview of how he leverages MindNode, OmniOutliner and OmniPlan to plan a project effectively from start to finish.It's very much a high-level peek into some processes that you may find useful in your own work and projects.

OmniFocus 4

Date: 2nd February 2024

Duration: 33:39

Show ref: SCOM1331


Users of OmniFocus have waited for a long time for an upgrade to be released, and as they say, the wait is over. The Omni Group have rewritten the Mac version of the app using SwiftUI and with it, improved the user experience considerably. Coupled with extensive improvements on both iOS and iPadOS, OmniFocus is more universal than ever, without compromising on the existing feature set that makes it a class leader in the Task Management space. In this video, Lee guides you through some of the key improvements brought to OmniFocus 4 on macOS, iOS and iPadOS, and even watchOS.

App Review 2022

Date: 30th December 2022

Duration: 30:21

Show ref: SCOM1217


We bring you something a bit different for the last show of 2022, as Don goes through his Top 10 apps for this past year, 5 on the Mac and 5 on iPhone. He shows you how each one integrates in his daily routine.

Tip - PopClip Favourites

Date: 5th July 2022

Duration: 11:46

Show ref: SCOM1166


PopClip, the popular macOS utility that allows you to highlight text and perform a variety of actions on it, has been touched on in previous ScreenCastsOnline videos. Now that it's reached over 180 compatible extensions, Lee thought it was as good a time as ever to share with you his Top 10 extensions. Buckle up, and get ready to take your text manipulations to new heights with PopClip.

Rosemary shows you in this week's tip how to retrieve tasks using the custom OmniFocus actions in Shortcuts. You also learn how to install and use Omni Automation plugins.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

Tip - What's New in OmniFocus 3.4 for iOS

Date: 17th December 2019

Duration: 11:16

Show ref: SCOM0900


Tim Stringer is our special guest presenter this week. Tim has been a contributor to ScreenCastsOnline before, covering Daylite in three separate screencasts, but for this tip he brings us up to date with the improvements to OmniFocus 3.4 on iPhone and iPad. Since contributing to ScreenCastsOnline, Tim has set up his own video tutorial service, Learn OmniFocus. You can learn more about this terrific service at the end of these show notes, along with a special offer for ScreenCastsOnline members.

OmniFocus 3.4 is a significant update that taps into new functionality that Apple introduced in iOS & iPadOS 13. Most notably, it's now possible to automate OmniFocus in many new ways, thanks to a set of actions available in Shortcuts.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

Zapier Automation

Date: 18th January 2019

Duration: 44:42

Show ref: SCOM0805


With so many web applications and services available, it's becoming possible to automate more and more things. Zapier is the glue that can make all your web apps and services work together and do things you never thought possible.

In this episode, Don takes you through the basics of using Zapier using examples with Slack, OmniFocus, and MailChimp - just three of the 1000+ apps and services available to be integrated using Zapier.

You also have a peek at some of the integrations we use here at ScreenCastsOnline to work more efficiently and automate posting to social media.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 3 for Mac - Pt 2

Date: 23rd November 2018

Duration: 47:04

Show ref: SCOM0789


In this episode, we dig deeper in OmniFocus 3 for Mac by focusing on Capture and Custom Perspectives.

Mike looks at additional capture methods, including Mail Drop, the Clippings shortcut, importing from TaskPaper-formatted text, as well as direct integration with a few email clients. PopClip also makes a cameo as an additional tool to send things to your OmniFocus Inbox. You also learn about the extremely useful Custom Perspectives feature available in the Pro version of OmniFocus, and how to create them using several real world examples from Mike's workflow.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 3 for Mac - Pt 1

Date: 2nd November 2018

Duration: 54:44

Show ref: SCOM0783


OmniFocus has been a favorite task manager amongst productivity nerds for a long time, and with version 3 for Mac it's gotten even better. In this first part of our series on OmniFocus 3 for macOS, Mike walks you through the app interface and explains the basic concepts you need to know to start getting things done. This includes how to manage your Inbox, search for tasks, as well as learning about the Inspector and View Options.

Mike also introduces you to Projects, how to set up repeating tasks, using tags, the all-important Review, and much, much more.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

iOS 12 - Shortcuts

Date: 5th October 2018

Duration: 36:03

Show ref: SCOM0775


Ever wish you could do more with your iOS apps?

With the new Shortcuts app in iOS 12, you can.

In this tutorial, Mike shows you how to get up and running with Shortcuts and explains what you need to know to start building your own shortcuts and start saving time on your iOS devices.

He also talks you through a few multi-action, real world examples, including how to call up a specific playlist in the Music app, and quickly create a project in OmniFocus.

You'll also learn how to turn Siri suggestions into full-blown Shortcuts, as well as share your favourite Shortcuts creations with the world.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 3 for iOS

Date: 29th June 2018

Duration: 50:39

Show ref: SCOM0747


OmniFocus 3 is out for iOS, and it makes managing your tasks even easier. While the biggest change is the adoption of tags, there are several new features in OmniFocus 3 that can take your task management to the next level. Whether you're new to OmniFocus or you've been using it for years, there are several compelling reasons to upgrade to version 3.

In this tutorial, we'll show you how to use the different perspective views to filter your tasks, how to harness the full power of tags for getting things done, and even show you how to set up a few custom perspectives of your own.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

Keyboard Shortcuts, XtraFinder & OmniFocus Tweaks

Date: 14th June 2014

Duration: 29:20

Show ref: SCOM0456


A Mac Montage show this week, where I take a look at hints, tips or Apps that don't warrant a show on their own.

This week I cover:

Keyboard Shortcuts - A selection of keyboard shortcuts and workflows I use every day.

XtraFinder - A free Finder plugin that boosts your productivity using the Finder, with one extra special feature I can't do without.

OmniFocus 2 Tweaks - Following on from the OmniFocus 2 launch, the Clip-O-Tron is back, I take a look at some hidden settings plus point you in the direction of some free icons to use with Perspectives.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 2 for iPhone

Date: 30th May 2014

Duration: 16:59

Show ref: SCOI0165


OmniFocus is acknowledged as one of the premier task manager applications on the Mac, iPad and iPhone. Following on from the release of OmniFocus 2 for the Mac, this episode takes a look at the current version of OmniFocus for the iPhone, recently updated for iOS7.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 2 for Mac - Part 2

Date: 30th May 2014

Duration: 28:59

Show ref: SCOM0454


OmniFocus is acknowledged as one of the premier task manager applications on the Mac, iPad and iPhone. With the release of OmniFocus V2 for Mac, some absolutely indispensable features, first seen on the iPad and iPhone versions, have now made it across to the Mac.

In the final of a two part series, we finish off looking at some of the core concepts in OmniFocus 2, as well as taking a look at the brand new Forecast perspective and Review mechanism.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus 2 for Mac - Part 1

Date: 22nd May 2014

Duration: 32:32

Show ref: SCOM0453


OmniFocus is acknowledged as one of the premier task manager applications on the Mac, iPad and iPhone. With the release of OmniFocus V2 for Mac, some absolutely indispensable features, first seen on the iPad and iPhone versions, have now made it across to the Mac.

In the first of a two part series, we review some of the new features in OmniFocus 2 for the Mac, along with a refresher on some of the core concepts of OmniFocus.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus for iPad

Date: 1st January 2012

Duration: 33:43

Show ref: SCOI0013


[Originally published Aug 2010] This week's show features an iPad application recently launched to critical acclaim, and seen by many to be a "must have" application for the iPad. Some have even deemed the release of the application to be an equivalent of the PC's ""VisCalc"" moment!

The application is OmniFocus for iPad by The Omni Group. OmniFocus is a powerful task management application for the Mac, iPhone and now iPad. It can be utilised to support the ""Getting Things Done"" or GTD methodology, or you can use it to create your own system of task management."

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus for iPad

Date: 10th August 2010

Duration: 33:43

Show ref: SCOM0262


This week's show features an iPad application recently launched to critical acclaim, and seen by many to be a ""must have"" application for the iPad. Some have even deemed the release of the application to be an equivalent of the PC's ""VisCalc"" moment!

The application is OmniFocus for iPad by The Omni Group. OmniFocus is a powerful task management application for the Mac, iPhone and now iPad. It can be utilised to support the ""Getting Things Done"" or GTD methodology, or you can use it to create your own system of task management.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

Adv. OmniFocus & iPhone Client

Date: 19th December 2008

Duration: 45:14

Show ref: SCOM0180


Part 2 of the OmniFocus series as promised and there is so much to cover, it’s a double length show!

OmniFocus is a professional-grade personal task management solution which allows you to capture, organise and do all the many different personal and work related tasks and goals we pick up every day. OmniFocus becomes your "trusted" system allowing you to offload all the things you need to keep track of in a powerful, yet flexible application.

Although inspired by the David Allen "Getting Things Done" methodology, OmniFocus is flexible enough to be used to fit in with many different types of productivity methodologies. OmniFocus also includes comprehensive syncing capabilities using a variety of technologies including MobileMe, Bonjour and WebDav services allowing you to sync your tasks and goals across multiple macs.

There is even a full iPhone/iPod touch OmniFocus client allowing you both sync and create new tasks and goals on the move.

This tutorial may have been superseded based on its release date
Click on the app name tag below to see if a more recent version has been released

OmniFocus Basics

Date: 5th December 2008

Duration: 33:29

Show ref: SCOM0178


One of the most requested apps this week, the premier personal productivity application - OmniFocus.

OmniFocus is a professional-grade personal task management solution which allows you to capture, organise and do all the many different personal and work related tasks and goals we pick up every day. OmniFocus becomes your "trusted" system allowing you to offload all the things you need to keep track of in a powerful, yet flexible application.

Although inspired by the David Allen "Getting Things Done" methodology, OmniFocus is flexible enough to be used to fit in with many different types of productivity methodologies.