Free Video Tutorial: Things 3 Update - Apple Mac, iPad & iPhone Tutorials from ScreenCastsOnline

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Tutorial Description

It was just a year ago that we took a look at the newest version of Things, and examined all of the interface changes and new functionality that were added to an already well-designed application. Since then, the team at Cultured Code have added six new updates to further increase the functionality of Things 3.

In this screencast, Todd takes a look at updates that both improve automation and make managing your tasks easier.

He also demonstrates some new workflows using third-party applications (for both macOS and iOS) that can be leveraged to take advantage of these new automation features included in Things 3.

The full tutorial covers:

  • Send Mail to Things
  • Mail to Things Integration
  • I/O Magic
  • Link Builder
  • Show and Search Link
  • Project Template Link
  • Using Things Links on your Mac
  • Handover to Things from Mindnode
  • Mail to Things & Things URL on iOS
  • iOS Automation - Launcher
  • iOS Automation - Launch Center Pro
  • iOS Automation - Workflow
  • Full Keyboard Shortcuts on iOS

App Store Links:

Things 3 - Mac App Store

Things 3 iOS - iOS App Store

Show Links:

Things 3 - Link

Video Tutorial Comments

(3 comments posted)

Steve Wehba

I consider myself a fairly well-organized professional, but, try as a I might, I have never successfully used to-do managers for more than a couple of weeks. I've tried them all — Things, OmniFocus, 2Do, Trello, etc. I actually really like the look of 2Do, but I find it a bit complicated. OmniFocus seemed to impose too much of the GTD orthodoxy. Things seems to strike a reasonable balance, but I find the UI too sparse and too much filled with whitespace. Specific questions for you all:

(1) What is your preferred to-do manager, and why do you like it?
(2) Is anyone else visually annoyed by all the whitespace in Things? Yes, I know whitespace is an essential design element, but, for my eyes, it is overused in Things.
(3) How do you reconcile using a to-do manager that is focused solely on you with the need to coordinate your work with a team — be it at work or at home?

BTW, nice screencast.



Todd Olthoff

Hi Steve,

Thanks for the comment. There are a lot of task management tools out there so it can be overwhelming. To answer your questions:

1. I still prefer Things because it has enough organization for what I need and is still simple enough to get out of my way so I’m not spending a lot of time organizing my tasks instead of getting them done.

2. I can see what you mean about the white space, especially on an iPad. On the iPhone or Mac I don’t really notice it as much as on the iPad. It doesn’t personally annoy me but everyone’s eye is a little different:).

3. That is a great question! I will use tags for anything I’ve assigned to someone else as a way to see what others are working on for anything I need to track. I leave it to them to put it in their own task list. If I had to manage a team and see real time them update their tasks then I would have to use something else that had team features. I haven’t had to do that at this point but that would be a good one to investigate. I know at SCO we use Podio to track our schedule and tasks, etc.

Thanks again for the comment and glad you enjoyed the screencast!


David Winton

Great vid. But it would be great sometimes if you demonstrated the function before going through all the steps necessary to set it up. In this vid, I found that to be the case with the Zapier, Launcher and Launch Center bits. I don’t use those apps, but sat through all the setup info only to conclude that I still won’t be using them because the work involved in getting (yet another) app that I am unlikely to use much, coupled with all the setup procedures, etc. doesn’t save me enough effort on a net basis to justify it. Clicking on Things and adding a task is not that labor intensive; all this other stuff? I don’t need it. But I didn’t know that until I’d already sat through the presentation on “how.” Maybe start with “why,” with a screen shot of where I can jump to to avoid sitting thru how to do something I know I’ll never use. Plus, (in some cases) having to purchase the app or a subscription is just a bridge too far. I use Things to simplify; all these other apps defeat that goal.

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